iCloud Guide: 8 Tips to Make the Most Out of Apple’s Storage

iCloud is the go-to option as a cloud storage service for Apple fans. MacBooks, iPhones, and iPads are compatible with the service. In addition, users can create a mini-ecosystem by syncing their iCloud account with multiple devices.

From there, moving files back and between the devices is hassle-free. And that is just one thing that makes iCloud great.

As a new user, you are unlikely to be that well-versed in iCloud, and knowing some of the basics to make the most out of the service is recommended.

Below, you will find 8 iCloud tips that should come in handy. Even if you have been using the service for a while, you might still find valuable information. And if you are new to iCloud, it is a given.

Storage Optimization

Let’s start with storage optimization. As an iPhone owner, you likely take a lot of photos. And since the media quality on an iPhone is so high, it is natural that files take a lot of space.

The internal device storage is often not enough, and people use iCloud as a means to back up photos or videos. 

To have fewer issues with media storage, enable the iCloud Photo Library optimization feature in the iCloud tab on the device. 

Extra Storage

Another way to deal with potential iCloud storage issues is to get extra space. A free iCloud plan offers 5GB of space, which, honestly speaking, is hardly enough. 

Instead of struggling with 5GB of storage, get iCloud+. There are three different available plans:

  • 50GB for $0.99 a month
  • 200GB for $2.99 a month
  • 2TB for $9.99 a month

In case you overpay and realize after that you do not need that much storage, you can switch to a cheaper plan and upgrade later in case you run out of space.


As a rule of thumb, you should enable iCloud backups as a feature. Safety and reliability are one of the reasons why cloud storage is so popular. Not to mention the convenience of having important files stored digitally.

Having said that, it makes sense to choose what kind of data you want iCloud to back up. You can navigate to the iCloud tab and click on the Backups tab. From there, choose which data you want to back up and disable redundant applications.

Free Space

Keeping an eye on iCloud storage manually is not something many people do. If anything, most users probably do not bother checking what they actually have on their iCloud account unless they notice available storage shrinking or they get a notification saying that iCloud is running out of space.

Freeing up the storage by removing redundant files is particularly a good piece of advice if you are on a free iCloud account with just 5GB of storage. So unless you are mindful of what you put in your iCloud storage, be sure to keep a close eye on it and delete files once they become unnecessary.

Online Purchases

As interesting as it might sound, iCloud lets you download online purchases directly to it. There is the Store Preference option that the service offers. 

You can enable automatic downloads and not worry about forgetting where you downloaded a new application, track, or book, to name a few examples.

Besides, you can access these files directly from your iCloud account on different Apple devices, so long as these devices are synced with the iCloud profile.

Family Sharing

Family sharing is another worthwhile iCloud feature. Similar to how you can sync different Apple devices you own personally, there is also an option to create one iCloud account for your family.

It makes sense to have a single profile if, say, you have multiple people using iCloud, and you want to get iCloud+ for $9.99. It is cheaper and more efficient.

Besides letting users share files, iCloud Family also offers features like:

  • Finding each other’s misplaced devices
  • Showing locations
  • Setting screen time restrictions

To enable family sharing, go to the Settings and tap on Apple ID. Next, click on the Set Up Family Sharing option, and you will be given instructions to set up the account. 

iCloud Keychain

Using a password manager is a good piece of advice in general, as you can have an easier time remembering different passwords for different online profiles. 

iCloud Keychain should be the go-to choice for those on Apple devices as you have an opportunity to keep login details encrypted and safe. 

The Keychain tab is available in the Settings if you are on an iPhone and in System Preferences → Apple ID → iCloud. 

Pro tip: If you are using iCloud on Windows, you can check the iCloud Password manager extension for Chrome. 

Data Restoration

There are times when you are using iCloud and tinkering with files. And before you notice, the file you modified is no longer there. You might have deleted it accidentally (someone else using your iCloud account could also remove data accidentally), and knowing how to restore such files comes in quite handy.

The Restore button allows iCloud users to restore data that has been removed from the storage for up to 30 days. After that, the files become unavailable.

As soon as you launch iCloud, go to the Settings page and access the advanced section. You will see the option to restore not just files but also contacts, bookmarks, and event reminders. And once again, remember that you have only 30 days.


All in all, iCloud should be utilized by both new and experienced Apple device users. Because the service offers so many great features (and Apple plans to add more neat things in the future), make sure that you understand the basics to make the most out of iCloud.

Hopefully, the tips in this article will work as a solid reference for those eager to learn more about iCloud. And remember that the more bits of information you absorb, the more you can do with your iCloud account.